According to TJ Walker of Media Training Worldwide, who recently led a PRSA webinar on Media Training for Public Relations Professionals, there are some key skills we need to know as PR professionals to help our clients prepare for a media interview.
Walker says for every interview, your goal is to get your message across in the final story. But there are actually five possible outcomes:
- Interview, no quote
- Quoted out of context (and sounds racist, sexist, ageist, etc.)
- Quoted, but not your message
- Quoted and pretty much on message (sort of by accident)
- Quoted, word-for-word the message you wanted (and picked in advance)
In order to get to the preferred outcome (#5 above), you first must remember that you have no control over what the reporter will ask. However, there are three elements that you do have control over.
“So, what if a reporter rapid fires several questions at me?” Pick the question to reply to based on which one will let you get back to your message the quickest ~ TJ Walker, Media Training Worldwide.
How to look comfortable. Your client can remember everything you’ve coached them on, including their key message. However, no one will remember if they look stiff or scared. Walker says PR pros should never ever let their client do an interview without a video rehearsal. It doesn’t matter the quality of camera (You can use your cell phone, iPad, or whatever.) It’s just practice. You can even shoot the video in the cab on the way to the interview, as long as your spokespeople see and hear themselves. Even for telephone or traditionally print media, Walker recommends video rehearsal as there are some things that can be heard even if not seen. And, besides, you can pause video to show “bad’ sound bites so the client can hear for themselves.
How to get a solid 30-second point / message across. While brainstorming (sitting around discussing what should be said) has its value, you must get into rehearsal mode as part of your interview prep. What you think you’re going to say goes out the window when the interview begins. Walker advised that when brainstorming, you need to isolate every single message or idea—talking in paragraphs can’t be processed and the context may get cut. Think about what the reporter may ask, what the audience may want to know, and what you want to say, and then narrow that down to the top three. PR pros should not allow their client to do the interview until they’ve narrowed their focus to these three key points and can express them in 30-second sound bites.
How to answer interview questions. Interviews are not like a normal conversation. Responses need to be kept positive, and never guess! If your client doesn’t know the answer, it’s okay to say that – and then bridge back to your three messages.
During the webinar, attendees were able to ask questions, and there was one regarding wardrobe choices that I found exceptionally noteworthy. We ladies tend to think black makes us look slimmer, but Walker says on video black can actually make you look fat. If you can’t see where your body stop and arms begin, your body just blends together making you look wide! Totally makes sense but I’d never thought about it in those terms.
Do you have a media training experience you’d like to share with our readers? What media training tips can you add?



Even though we know digital and online media continues to change, 

Hollow-Point Bullets Prompt Solid Online Response Tips
Monday, February 13th, 2012How does this domestic squabble translate to business? Other than being a teenager’s “crisis” I don’t know that it does, but it does strike me to remind everyone the importance of responding to negative comments online.
Here are my top tips for dealing with negative comments online:
1. Stay calm. Don’t let your adrenaline (fight or flight urge) get the best of you and cloud your judgment.
2. Respond publicly. Mirroring the original format is very powerful. Dominoe’ss Pizza is probably the best case study of this when they had their viral video crisis in 2009.
3. Be courteous*. Offer acknowledgement or an apology, whichever is most appropriate, with sincerity and gratitude for the opportunity to address the matter. *If you run into a troll refrain from calling them out until you have done your due diligence of their misdeed or erroneous feedback.
4. Provide resolution. In some cases this means a refund or some other compensation for the problem. In other cases this will mean “agreeing to disagree” on what is fair and what you can do based on the feedback.
5. Reflect.
a. Why did this person take their grievance public?
b. Was this the only forum available to address the concern?
c. What are the opportunities you have to improve your product or
service to strengthen your relationship with all of your customers?
d. Did you provide resolution to the issue?
6. Be thankful. REMEMBER: Negative can be positive. Your public response will demonstrate your commitment to your clientele. Also, when a customer is talking to you, even sometimes negatively, you are still communicating and can improve the situation.
At BurrellesLuce public comments are primarily responded to by either our account managers or the marketing team. These are the people who are closest with our existing clients and who manage the external communication and social media interactions. This post by Mack Collier further reinforces the importance of public responses and provides additional resources of how companies have fared much better when they respond to negative feedback. This list is meant to be a primer and I welcome your feedback and additional tips for the Fresh Ideas readers.
Tags: BurrellesLuce, business, communication, crisis, Dad Uses Facebook to Teach Daughter a Lesson, Dominoes Pizza, Facebook, Fresh Ideas, IT, Johna Burke, Mack Collier, media, Media Relations, negative comments, online, public responses, resources, tips, transparent, video
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